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How to build an FP&A Function

Updated: Aug 31, 2023

Financial Planning and Analysis (FP&A) is a key function in many organizations that is responsible for providing insights and guidance on financial matters to support decision-making and strategic planning. Here are some of the other functions that are typically included in FP&A and how you can build an FP&A Function.

  1. Budgeting and forecasting: FP&A professionals are responsible for developing and managing the organization's budget and forecasting process. This includes developing revenue and expense projections, identifying risks and opportunities, and ensuring that the budget aligns with the organization's strategic objectives.

  2. Financial reporting and analysis: FP&A professionals are responsible for preparing financial reports and providing analysis of the organization's financial performance. This includes analyzing trends, identifying key performance indicators (KPIs), and providing insights into the drivers of the organization's financial performance.

  3. Cost analysis and management: FP&A professionals are responsible for analyzing and managing the costs associated with running the organization. This includes identifying opportunities to reduce costs, optimizing resource allocation, and developing cost management strategies.

  4. Investment analysis: FP&A professionals are responsible for analyzing potential investments and providing guidance on investment decisions. This includes evaluating the financial viability of potential investments, assessing risk, and providing recommendations on investment strategies.

  5. Financial modelling and scenario analysis: FP&A professionals are responsible for developing financial models and conducting scenario analysis to assess the impact of different factors on the organization's financial performance. This helps the organization to anticipate potential risks and opportunities and make informed decisions.

Overall, FP&A is a critical function that plays a key role in supporting decision-making and strategic planning in organizations. It requires a deep understanding of financial analysis and modelling, as well as the ability to communicate complex financial concepts to stakeholders across the organization.

Steps to Build an FP&A Function in Your Organization:

  1. Establish Clear Objectives: Before setting up an FP&A function, identify the specific goals you hope to achieve, such as more accurate forecasting, better cost management, or more insightful financial reporting.

  2. Hire the Right Talent: Look for professionals with a strong background in financial analysis, modelling, and strategic planning. They should be both detail-oriented and able to see the bigger picture.

  3. Implement Robust Financial Systems: Invest in financial software that can handle budgeting, forecasting, reporting, and analysis. These systems should be scalable to grow with your organization.

  4. Develop Standardized Processes: Ensure consistency by setting up standardized procedures for data gathering, reporting, and analysis. This includes defining the frequency of reporting and the key metrics to be monitored.

  5. Engage with Business Units: FP&A should work closely with other departments to gather data, understand their financial needs, and provide them with relevant insights.

  6. Ongoing Training: The financial world and the tools used for analysis are continually evolving. Make sure your FP&A team has access to ongoing training to stay updated with the latest trends and techniques.

  7. Promote a Data-Driven Culture: For FP&A to be effective, the organization needs to value and base decisions on data. Encourage a culture where decisions are made based on insights derived from careful analysis.

  8. Review and Adjust: Periodically, review the FP&A function to ensure it meets the organization's needs. As your company grows and changes, so will the demands on FP&A.

  9. Feedback Loop: Encourage feedback from other departments about the insights and reports provided by the FP&A team. This can help refine the process and make it more impactful.

  10. Stay Current with Industry Trends: Ensure that the FP&A function is not operating in a vacuum. They should be aware of industry trends, economic indicators, and any other external factors that might impact the financial health and strategies of the organization.

In conclusion, setting up an FP&A function can significantly benefit your organization by providing in-depth financial insights, facilitating strategic planning, and promoting data-driven decision-making. However, it's essential to ensure that the function is aligned with the organization's objectives, is staffed with the right talent, and has access to the necessary tools and resources to be effective.



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